Fulfillment Module

How To . . .

Steps to Creating a Clean Digital File


Layout/Document Setup

  1. Make your file 1-up.
  2. Make electronic file the actual size of the finished document. If document bleeds, extend the bleed areas 1/8" beyond the document's finished size.
  3. Our maximum image area is 19 1/2 X 25 1/2 including bleeds.
  4. Keep file in Readers Spreads.
  5. Keep all live copy at least 1/8" from edge of page.
  6. Remove non-printing items from the pasteboard.
  7. Do not apply traps. We have specialized software that creates traps in your document.
  8. Provide the correct panel size for the style of fold you wish to incorporate.


  1. Please be sure to send all fonts (printer and screen fonts) used in your document. Remember to include all fonts that have been used in linked art.
  2. Try to use Postscript fonts when possible, avoid using True Type fonts.
  3. When working on a MAC platform, NEVER style fonts using the tool bar.
  4. When working on a PC platform, if you are going to style fonts using the tool bar, make sure you have the printer font which matches the style you have chosen.
  5. Very small point sizes, especially small serif faces reversing out of tints, should be avoided. For fine serif type, try not to reverse smaller than 10 pt. Your job will print more clearly with sans serif reverses, as a rule.

Graphics/Supporting Files

  1. NEVER embed graphics in layout programs (always link the graphic file and send that linked file with the job).
  2. Always save graphic files as EPS or TIFF. (JPG, GIF, PICT, WMF, DSC files, Scitex CT, are not acceptable). Additionally, do not save TIFF files with alpha channels.
  3. Images should be saved as one of the following:
    - CMYK
    - Bitmap
    - Grayscale
    - Monotone
    - Duotone
    RGB files not acceptable
  4. Preferred Resolutions
    - Any Raster Art with type and/or fine detail should be 1200 dpi placed at 100%.
    - All other Raster Art, such as photos, should be 300 dpi placed at 100%.
    - Vector Art, such as Freehand or Illustrator files, does not have a resolution.
  5. Rotate, scale and crop images before placing them on your page layout program. By completing these steps, you will avoid RIP problems and save imaging time and money.

Color Creation

  1. Delete all unused colors from files.
  2. Make sure all images are defined in CMYK format or PMS (Pantone) equivalent.
  3. Remember that your monitor may not be color calibrated, so select colors using a Pantone Swatch Book as opposed to the way they appear on your monitor.
  4. If your job is printing as a Spot Color job, make sure you use only the Spot Colors that are to be printed (printing separations is a good way to double check the colors that will print).
  5. Remember, Pantone colors which have been converted to CMYK are not an exact match. Refer to a Solid to Process Pantone book for a visual representation of the process color.
  6. When submitting a spot color job, make sure your spot colors are named the same in supporting files as in the page layout program.

Rules & Screens

  1. Try not to use rules below 1/2 point.
  2. We recommend not using less than a 5% screen.
  3. Avoid saving screening information of transfer functions with Adobe Photoshop images.

File Naming

  1. Name your file something recognizable; ex., xyz brochure.
  2. Never use special characters (i.e., %, &, *) only use dash and underscore
  3. Never use periods in the actual file names, periods should only be followed by an extension. (i.e. file.tif is correct, file.1.new.tif, is incorrect.)

Hard Copy

  1. ALWAYS send accurate hard copy (backed up and folded).
  2. If possible, send hard copy at actual size.

Sending File/Preferred Mediums

When emailing always use some form of compression software (Stuffit or WinZip) to avoid corruption of your file.

When copying to a disk, please send only the files needed for that job so there is no question as to which files to use.

Acrobat Distiller Settings


Below you'll find screen shots from Acrobat Distiller 6.0 with the settings that work best with our Imagesetters. You can download the PC or Mac Job Option files here. (Mac) | (Windows)

After downloading, place inside the "settings" folder (Adobe Acrobat/Distiller/Settings). Relaunch Distiller if you already have it open for changes to take effect. BPI-HiRes should now be a selectable job option.